Office Circular No 18/2018
Vacancy: Property and Finance Officer
The Australian Consulate-General, Mumbai, is seeking applications from suitably qualified candidates for the position of Property and Finance Officer at the Australian Consulate-General, Mumbai.
Applicants are advised to read the Position Description prior to addressing the selection criteria. Applicants must address each of the selection criteria. Applications that do not specifically address the selection criteria may not be considered. A competent level of English and Hindi is mandatory and an ability to speak Marathi, Konkani and/or Gujarati would be desirable.
Subject to the successful completion of six months probationary period, satisfactory medical check and background verification, the successful applicant will be offered a two-year contract of employment, inclusive of the probation period. The contract may be extended subject to agreement between the employer and employee.
The commencing salary will be determined based on the qualifications and experience of the selected candidate. The package will include annual leave, limited medical reimbursements, Diwali bonus, provident fund provisions and gratuity provisions when service length is sufficient. The starting salary offered will be INR 58,183 per month.
The Australian Consulate-General is an equal opportunity employer and is committed to workplace diversity. This is a core element of the Consulate-General’s (ACG) personnel policies and programs. Clear objectives, mutual respect, good communication and team work are the characteristics of workplace diversity in action.
HOW TO APPLY
Applicants must submit to the HR Manager by Wednesday, 01 August 2018 the following documents in Microsoft Word format with subject header ‘Property and Finance Officer’ to [email protected]
- A font size 12 typed statement addressing each of the selection criteria (no longer than 3 pages).
- A curriculum vitae detailing your contact details, work experience, academic qualifications and the names and contact details of two professional referees.
Applications not meeting the criteria will not be considered. No late applications will be accepted. Only shortlisted applicants for the interview will be notified.
Position Description - Property and Finance Officer
|
Agency |
Department of Foreign Affairs and Trade |
|
Position number |
11164 |
|
Title |
Property and Finance Officer |
|
Classification |
LE3 |
|
Division/Post/Section |
DFAT |
|
Reports to (title) |
Senior Administration Officer (SAO) |
About the Department of Foreign Affairs and Trade (DFAT)
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
About the Position
The Property and Finance Officer is responsible for the provision of property services to the Australian Consulate.
The key responsibilities for the position include, but are not limited to:
- Identify and liaise with owners and vendors to undertake ad-hoc property maintenance across the leased properties of the Australian Consulate-General in Mumbai including identification of procurement options for the maintenance and upkeep of property services of an ongoing or ad-hoc nature.
- Manage the Annual Maintenance Contracts (AMCs) to ensure the upkeep of property and that compliance requirements are met.
- Identify and participate in the negotiation of new property leases and/or re-negotiation of leases, including understanding, interpreting and complying with local property laws.
- Maintain property inventories for the Consulate-General and residential properties.
- Perform the role of Cashier and be responsible for handling of cash, accounts processing, banking of receipts and co-signing of cheques.
- Enter and maintain financial data in SAP, including processing payments and assist in the preparation of monthly budget reporting.
- Assist the Accountant with general finance and procurement matters.
- Undertake other administrative duties, as required.
Qualifications/Experience
- A graduate degree from a recognized university.
- High level spoken and written English communication skills.
- Relevant work experience would be an advantage.
- Experience using financial software packages.
Selection Criteria
- Demonstrated experience and aptitude in undertaking property management activities, including coordinating and overseeing property maintenance and management of new and existing lease agreements.
- Demonstrated contract management experience including undertaking procurement related activities.
- Experience undertaking financial related activities, including handling of cash and accounts processing.
- High level of interpersonal skills, including the ability to communicate effectively both orally and in writing in English, Hindi and Marathi.
- Demonstrated ability to:
1. Make rational and sound decisions.
2. Be adaptable to changing needs and the dynamics of the mission.
3. Work well with others in pursuit of team goals within agreed timelines.